International Organization for Peace & Social Justice (PSJ UK) is a non-profit organization that seeks to promote peace building, social justice and sustainable development in Nigeria and other parts of the world
ROLE TITLE: Admin Team Lead
DEPARTMENT: Admin
TYPE: Volunteer
ROLE PURPOSE:
Administration Team Lead plays a critical role in ensuring the smooth and effective running of all administrative functions within the business. The position will be responsible for managing the administrative team's daily activities, organizing internal procedures, and offering program teams, senior management, and external stakeholders excellent support. Strong leadership, outstanding organizational abilities, and a dedication to advancing the charity cause are necessary for the position.
LEADERSHIP RESPONSIBILITIES
- Oversee, manage, and cultivate the administrative staff to guarantee a high level of operational assistance throughout the company.
- Organize office administration tasks such as document control, facilities, supply, procurement, and reception.
- Create, put into place, and keep an eye on administrative processes and systems to boost internal productivity.
- Assist top managers with organizing meetings, managing diaries, and creating reports and letters.
- Make sure that organizational databases are maintained, filed, and recorded in a timely and accurate manner.
- Communicate with internal divisions (Finance, Programs, Human Resources, and Communications) to guarantee smooth activity coordination.
- Support events, trainings, board meetings, and outside engagements logistically.
- Serve as the initial point of contact for employees, partners, and beneficiaries with administrative questions.
- Encourage the creation of standard operating procedures, templates, and policies.
- Keep an eye on workloads and assign tasks to make sure deadlines and priorities are fulfilled.
- Encourage the team to have a culture of accountability, service quality, and ongoing development.
QUALIFICATIONS/ EXPERIENCE
- Bachelor’s degree in Administration, Management, Social Sciences, or a related field
- Minimum of 3–5 years’ experience in administration, including at least 1–2 years in a supervisory or team lead role
- Strong organisational and time-management skills with the ability to prioritize competing demands
- Excellent communication, interpersonal and stakeholder management abilities
- Demonstrated experience developing or improving processes, systems and workflows
- Proficient in MS Office Suite and comfortable working with organisational databases
- Ability to work collaboratively and build positive relationships across all levels of the organization
- Strong problem-solving skills and a proactive, solutions-oriented mindset
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Commitment to the mission, values and objectives of the organisation and the charity sector
EXPECTATIONS & BEHAVIOURS
We have a clear set of Behaviors and Expectations of our people at PSJ UK and the following are essential to this role:
Valuing People
• Is always equitable and fair and works with integrity. Proactively looks for ways to develop the team and is comfortable providing clarity by explaining the rationale behind decisions.
Taking Ownership
• Is highly self-aware, looking for ways to improve, both taking on board and offering constructive feedback. Inspires others to take accountability for their own areas.
Forward Thinking
• Drives the development, sharing and implementation of new ideas and improvements to support strategic objectives. Engages others in the improvement process.
